Thomson Reuters paper offers tips for efficient scholarly meeting management

Thomson Reuters paper offers tips for efficient scholarly meeting management

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The IP & Science business of Thomson Reuters, the world’s leading provider of intelligent information for businesses and professionals, released a white paper, “Managing Scholarly Meetings: Best Practices for Best-In-Class Proceedings,” detailing how ScholarOne AbstractsTM and meeting solutions can be used to streamline the efficiency of scholarly meeting planning and management.

Five of the top tips for scholarly meeting management across the preliminary, procedural and post-meeting phases of a conference are:

1. Use your management system to create a detailed project plan for the course of your meeting – this makes it easier to stick to deadlines and accommodate changes after deadlines

2. Collect author information as early as possible and track it in the management system, including audio-visual needs, recording permissions, copyrights, etc.
3. Utilize your abstract management system to schedule virtual planning sessions, saving time and money over in-person meetings

4. Manage all aspects of the abstract review process in your workflow management system, creating the ability for reviewers to move incorrectly categorized abstracts and easily manage the moving parts of the process

5. Create a multimedia archive of the meeting material by archiving abstracts, presentation slides, recordings and more

The full list of tips and best practices can be accessed in the white paper “Managing Scholarly Meetings: Best Practices for Best-In-Class Proceedings”.

Many associations utilize abstract management systems to organize the complicated process of executing successful scholarly meetings. In this paper, Thomson Reuters outlines easily implemented best practices designed to speed time to acceptance, decrease staff and volunteer time, improve communication, and create an exceptional meeting experience for speakers, attendees and members.
“Organizations do not necessarily need a large budget or endless resources to present a best-in-class meeting. What’s most important is how these resources are utilized and allocated,” said Keith MacGregor, executive vice president at Thomson Reuters. “Thomson Reuters has identified practical methods for organizations to host successful scholarly meetings through the use of our ScholarOne solutions.”

ScholarOne Abstracts and related meetings services offer organizations robust reporting and planning support for easier strategic decision-making on future conferences and provide users with the ability to stay ahead of the competition by extending valuable meeting content. ScholarOne Abstracts is the industry’s foremost technology for abstract management, enabling an efficient workflow solution that accelerates abstract acceptance and supports the leading research presentations at scholarly meetings and conferences.

ScholarOne ProceeedingsTM and ScholarOne Meeting ServicesTMare planning capabilities that compliment ScholarOne Abstracts by providing the most effective tools and strategies for meeting management. ScholarOne Proceedings provides a secure, cost-effective, end-to-end online solution for abstract and multi-phase proceedings submission, multiple review cycles, production output, and administrative control. ScholarOne Meeting Services offers an array of meeting solutions that complement the abstract including support tools that simplify the planning process to onsite promotion and content delivery.

To learn more about the capabilities within ScholarOne visit: http://scholarone.com/.

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